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Plain Language (Readability)

Communications developed by State employees for the public should be written in plain language. A good goal is to aim for your content to be readable at an 8th grade reading level or below.

Plain Language Tips 

  • Use active voice.
  • Keep sentences short.
  • Use simple vocabulary and skip complex words.
  • Keep your writing at the 6th-grade level.
  • Avoid using acronyms. If acronyms are used, be sure to explain what they stand for every time.
  • Keep your audience in mind and write content that is accessible for them. 
  • Lead with your key message.

Additional Resources