Plain Language (Readability)
Communications developed by State employees for the public should be written in plain language. A good goal is to aim for your content to be readable at an 8th grade reading level or below.
Plain Language Tips
- Use active voice.
- Keep sentences short.
- Use simple vocabulary and skip complex words.
- Keep your writing at the 6th-grade level.
- Avoid using acronyms. If acronyms are used, be sure to explain what they stand for every time.
- Keep your audience in mind and write content that is accessible for them.
- Lead with your key message.
Additional Resources
- Use tools such as Microsoft Word's readability feature or the Hemmingway Editor to determine the grade level of your writing.
- Check out plainlanguage.gov to learn more about using and developing plain language.
- The University of Vermont's Center on Disability and Community Inclusion developed step-by-step guidance on plain language.